Department positions:
Director of Promotions and Communication: Robert Soviero
Promotions Coordinator: Saabira Mohammed
Community Public Relations: Amy Cuccaro
Community Events Coordinator: Katherine Haley Bowen
Rollins Community Public Relations: Lauren Sylvestri
Rollins Events Coordinator: Dara Lazarus
We are currently having weekly meetings on Thursdays at 12pm. These meetings have been very successful. We are currently covering each position in detail, and what is expected from the position, but also brainstorming what each individual would like to accomplish within their positions. We're currently splitting up the meeting in to two portions: 1. Position updates and general duties for WPRK, and 2. Individual involvement for the upcoming WPRK 60th Anniversary Celebration.
Beyond my department's success, I plan on continuing to build synergy and communicating effectively with all campus media, and utilizing campus resources. I am very lucky to have Lauren Silvestri in our department. She already has an established relationship with The Sandspur Newspaper, which ultimately helps us with promoting WPRK in one of the better mediums on Rollins Campus.
WPRK's 60th Anniversary Concert Celebration:
My big project for WPRK this semester (and was actually a little of last semester because I began planning it then) is to successfully plan and organize a music and arts celebration concert for WPRK's 60th Anniversary. This has included the following steps:
1. Buy in from the Executive Directors board of WPRK.
- Including brainstorming about initial planning
- Deciding on a venue, which we decided on Mills Lawn at Rollins
- Gathering campus resources
2. Meeting with the Office of Student Involvement and Leadership
- This was a short meeting with Sara Christovich, who "oversees" WPRK. We talked about the event concept, location, and possibilities. We also talked about the most important aspect of the event, The Budget. It was brought to my attention that the Rollins Entertainment Production group (Formerly A.C.E., "All Campus Events") has a budget of 40k to host a concert on campus. I/we thought this would be a good time to combine both events and work together. This did not happen. It seems that the reason they denied wanting any involvement with WPRK's event was because "they wouldn't be interested in the style of musical entertainment that we'd be interested in hosting." Good luck to them getting a "Pop Sensation" to perform for 40k.
3.Meeting with Sudie and Megan in Rollins Events Planning.
- This included looking over possible dates, and different Rollins events that may cause a conflict. We decided on 4/7/2012 because it was the only possible time, when there was no other event scheduled that would have conflicted
- Setting up an event walk through date with: Rollins event planning, grounds keeping, security, facilities, and house keeping.
4. Meeting and walk through with Rollins resources and staff. The staff included:
Sudie and Megan Joyner: Rollins Event Planning, for dates and event communication through Rollins Staff
Laura Core: Grounds keeping, because our event is on Mills Lawn, a prize possession of hers.
Ken and Fernando: Rollins Security, for security needed in Beer Garden. (Emailed Ken early in planning about possibility)
Kirk Hemphill: Rollins Facilities, for electrical and event supplies.
Luis: Rollins housekeeping, for event setup and cleanup.
- I printed them all a tentative event plan, and list of questions. Most of the questions were answered by the end of this meeting.
- Was given guidelines by each department on what we can and can not do at the event. The three D's, No digging, driving, or debacles.
5. Composing event budget and proposing to Fox Funds for funding
- After the budget was set, and aimed as high as can be, we set up a meeting with Fox Funds for funding the event. We're shooting for 21k with Fox Funds. We haven't heard back yet, but will update when we do.
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